Call for Applications – Head (Finance)

Teatru Manoel is currently seeking to fill the position of Head (Finance) which forms part of the Finance and Procurement department at Teatru Manoel. The selected candidate will be reporting to the Chief Executive Officer (CEO) and is responsible for the full oversight and leadership of Teatru Manoel’s Finance and Procurement Department, including but not limited to financial planning, budgeting, accounting, internal financial controls, preparation of monthly management accounts, facilitation of annual financial audits, procurement governance, and the preparation of business plan financial submissions to support Government funding requests.

The post holder will report directly to the Chief Executive Officer (CEO) and will provide strategic financial advice to the CEO and Senior Management to ensure sustainability and effective financial governance.

Further to the above, the Head (Finance) is to ensure that that Teatru Manoel operates with strong financial governance, accountability, compliance and sustainability, reflecting the national importance of the organisation and its responsibility for the management of public funds. This position requires the successful candidate to work during the evenings, weekends, and public holidays. The successful candidate will be working under the supervision of the Chief Executive Officer.

Principal Duties and Responsibilities:

Financial Management and Accounting Oversight

• Manage the full accounting function and ensure accuracy of financial records.
• Ensure compliance with accounting standards and statutory obligations.
• Oversee reconciliations, ledger management and documentation control.
• Monitor income and expenditure and ensure sound financial discipline.
• Monitor cashflow and ensure timely financial commitments.
• Facilitate and prepare monthly management accounts.
• Produce variance analysis reports against approved budgets.
• Ensure accurate month-end closing procedures.

Budgeting and Financial Planning

• Lead the annual budgeting process.
• Coordinate departmental budget submissions and consolidate budgets.
• Monitor budget performance and recommend corrective action.
• Prepare cashflow forecasts and medium-term projections.
• Advise the CEO on financial planning and sustainability.
• Support senior management decision-making through financial analysis.
• Identify risks and recommend mitigation strategies.

Business Plan and Government Funding Submissions

• Prepare the financial components of the annual business plan.
• Prepare funding request documentation and financial justifications.
• Develop multi-year projections supporting strategic objectives.
• Participate in senior management vision planning.

Audit Coordination and Compliance

• Coordinate and facilitate the annual financial audit.
• Liaise with external auditors and respond to audit queries.
• Ensure preparation of reconciliations and audit schedules.
• Implement audit recommendations and compliance measures.

Procurement Oversight

• Oversee procurement procedures in compliance with Government regulations.
• Ensure value-for-money and transparent procurement processes.
• Monitor supplier contracts and ensure proper documentation.
• Provide financial evaluation of tender submissions.
• Develop and update financial and procurement policies.
• Strengthen internal controls and ensure segregation of duties.
• Recommend improvements in systems, processes and reporting.

Departmental Leadership

• Manage the finance and procurement staff and ensure performance.
• Mentor staff and support professional development.
• Ensure departmental outputs meet required deadlines and standards.
• Carry out other duties as may be assigned by the CEO commensurate with the post.

Required Knowledge, Skills and Abilities 

• In possession of a recognized Masters degree at MQF Level 7 (subject to a minimum of 120 ECTS credits, in Business Management or Business Administration or Economics or Banking and Finance, or Accountancy or a recognised comparable professional qualification at MQF level 7 in Accountancy, or in relevant areas as determined by Management.

AND

• In possession of the Warrant of Certified Public Accountant with Five (5) years relevant work experience of which three (3) years must be in a management position comparable to Scale 7 level or higher in the Public Service.

• Good police conduct;
• Read and write in the official language/s of Malta;
• Proven experience in Financial Reporting, Management Accounting & Public Sector Accounting;
• Proven experience in risk management, audits, taxation and local legislation;
• Proven experience in theatres, hospitality or similar environments is considered a strong asset;